1. About us
At Yates Ardern we are a law firm committed to safeguarding the privacy of the personal information that is provided to us or collected by us during the course of our business as well as the personal information we receive from visitors to our Yates Ardern website and any associated websites under our control (together our “Websites”). Yates Ardern is the data controller of any personal information provided to us when we agree to provide services to you as described below in section 2.
- when we conduct open source searches on you in connection with our business development or business acceptance processes;
- when we agree to provide legal services to you or the organisation you work for;
- when you or the organisation you work for are a counterparty of one or more of our clients;
- when you request information from us or provide information to us;
- when you apply for a role or work experience opportunity, open day or insight event with us;
- when you visit our Websites;
- when you complete application forms on various sections of our Websites;
- if you are a former employee of the firm;
- when you are entered onto our mailing lists to receive publications and other marketing emails.
What data we collect
You are not required to provide any data to access the public areas of our website.
If you want to receive marketing communications from us, we will ask you to provide details so we are able to contact you, such as your name, email address, telephone number and postal address.
Additionally, if you choose to submit data to us on our website, for example by completing our contact us form, we will collect details such as your name, email address, telephone number and postal address.
We will always store your data securely and we will never ask you for any data that we don’t need. For example, we do not collect any special categories of personal data about you through our website, such as details about your race, ethnicity, religious beliefs or information about your health.
There may be areas of our website that require log-in and password input. This security is in place to protect the confidentiality of the data contained therein and our other client portals. These areas are subject to their own Terms & Conditions and Privacy Policies.
How we use your data
By submitting your data so that you can receive marketing communication from us, you will be able to receive such communications as our newsletters.
We may also use the data you submit to our website to respond to your enquiries or complaints.
We only use your data for the purposes for which we collected it subject to limited exceptions, such as where we reasonably consider that we can use your data for another reason which is compatible with the original purpose for which it was collected.
On what basis do we process your data
We will only use and process the data you provide to us where we have a lawful basis for doing so.
With regard to the data we collect from you on our website, we will process this on the basis that you have provided your consent, for example, by signing up to receive our marketing communications and/or by contacting us in respect of a query or complaint.
Please note that you have a right to withdraw your consent at any time. If you currently receive marketing communications from us and you would prefer not to receive them in the future or if you would like to your change your marketing preferences, you can do this at any time by clicking the “unsubscribe” link at the bottom of all our marketing emails.
There are other lawful bases for our processing of your data which include processing that (i) is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering a contract, (ii) is necessary for compliance with our legal, regulatory and/or professional obligations, (iii) is necessary for the purposes of pursuing our legitimate interests, or (iv) is necessary for the establishment, exercise or defence of legal claims.
Who we share your data with
As a business, we may need to pass the data you have input onto our website to our associated firms, for example, so that we can respond to an enquiry you have sent via our website. For full details of our associated firms please see our Legal Notices. If you have applied for legal aid you are referred to the Legal Aid Agency Privacy Notice, for further details see the Legal Aid Agency website.
In addition, we may share your data with our third party service providers who we appoint to deliver our marketing communications, or to administer and maintain our website for us.
We will not disclose your data to any other third parties unless (i) we are required to do so by law, (ii) disclosure is necessary for the purpose of, or in connection with, legal proceedings, (iii) it is to exercise or defend legal rights or (iv) we have your consent.
Where we transfer your data as described above, whether such transfer is within or outside the European Economic Area, we will always ensure that such transfer is safe and secure by ensuring that adequate safeguards are put in place to protect your data.
How long we keep your personal data
We keep data in accordance with our internal retention procedures, which are determined by our legal, regulatory and professional obligations and accord with good practice. The retention periods differ depending upon the nature of the data we hold and the reasons why we are holding it, and are subject to change. Please rest assured that we only keep your data for as long as we need to. When your data is no longer required, we will delete it securely.
Please contact us if you require more details regarding our retention periods.
You can manage cookies by changing your browser settings to disable or delete cookies. To find out how, go to http://www.aboutcookies.org.uk/. Please note that if you disable cookies the functionality of our website on your device may be affected and you may not be able to access certain parts of our website.
When you visit our website our server will temporarily record your IP address (similar to a phone number, it is a unique number that allows your computer or device to communicate via the internet). It allows us to identify your country of origin whilst you are navigating our website, so we can direct you to the most suitable regional pages of our website. If you are accessing our website from a business IP address, we also capture details of which organisations have visited our website.
We are committed to ensuring that your data is secure. In order to protect the data you input to our website from unauthorised access, improper use or disclosure, unauthorised modification, unlawful destruction or accidental loss, we have put in place appropriate technical, physical and managerial procedures. All our employees and any third parties we engage to process your data are obliged to respect the confidentiality of your data.
However, the internet is not a secure environment and we cannot therefore guarantee total security of any data transmitted to our website. Whilst we utilise the latest virus protection software, we cannot guarantee our website is free of computer viruses or other harmful applications so such transmission is at your own risk.
Links to other websites
Our website contains links to other websites. Please note that we are not responsible for the privacy practices of other websites. When you leave our website please be sure to read the privacy notices and policies of those other websites. This privacy notice applies solely to data collected by our website. We do not endorse the content on any other websites that can be accessed via our website.
Changes to your personal data
If your personal data changes at any time, please keep us informed so we can ensure your data is accurate, complete and current. If you wish to update your personal data, you can do this at any time via our marketing preference centre, which you can access by clicking on the link within all our marketing emails.
Access to your personal data and your rights
You are entitled to view the personal data we hold about you and request that we amend it or delete it, subject to some exceptions. You also have the right to request that we restrict our processing of your data or to object to that processing. Please email your request to our data protection officer, whose contact details are in the Contact Us section below.
Please note we may require further data from you in order to verify your identity before disclosing, amending or deleting any of your data.
In most cases, we will deal with your requests free of charge and within one month of receipt of your request. However, there are exceptions that may allow us to charge a reasonable fee to cover our administration costs and/or extended the time period for dealing with your request to two months from receipt of your request, such as where your request is complex or repetitive. If an exception applies, we will keep you informed.
We will never charge you to change your marketing preferences or unsubscribe to our marketing communications.
Google Analytics is being used on this website to monitor its’ performance. The data profiling captured by Google Analytics includes anonymised age range, gender and location information.
Controller: Yates Ardern Limited
Address: 131-133 Old Street Ashton under Lyne OL6 7SA
Telephone: 0161 330 3332
Email: email@example.com Please mark the subject heading of your email “For the attention of the Data Protection Officer”
Yates Ardern Limited is registered with the UK’s Data Commissioner’s Office.
Please note that emails sent to and from Yates Ardern may be monitored to ensure compliance with internal policies and procedures and to protect our business.
If you have questions regarding this privacy notice, if you require access to your personal data or if you have a complaint in connection with this privacy notice, please contact our Data Protection Officer, whose details appear above.
If we have been unable to resolve a complaint you have made to us, you can contact the ICO at www.ico.org.uk
Changes to this privacy notice
This privacy notice was last updated on the date stated below and we may vary it from time to time. We encourage you to check our privacy notice regularly. We will include a notification on our website’s home page if we make any significant changes to this privacy notice.
Dated: 27th May, 2018.
Yates Ardern Limited – SRA Licence Number: 541193